Photographic Tours and Holidays ....... in the South of France and UK

TERMS AND CONDITIONS OF BOOKING:

1.  A non-refundable deposit of the amount stated in each holiday description is required at the time of booking and must be sent, either in the form of a Bankers Cheque or via Paypal, stating the name of the booker and the tour reference number.

2.  The balance of the tour price is due 6 weeks prior to the departure date.  Should this final payment fail to reach us by the date specified, we reserve the right to treat the booking as cancelled and retain the deposit.  If a book is made 6 weeks or less prior to the departure date then the full amount is payable at the time of booking.

3.  Any cancellation by the client must be made in writing; emails are not acceptable.  The date on which the letter is received by us will determine the cancellation charges applicable.  These charges are expressed as a percventage of the total tour price, and are as follows:  56 - 42 days before departure 50%; 41 - 28 days before departure 75%; 27 days or less before departure 100%.

4.  The receipt of a deposit does not imply acceptance of a booking.  We will confirm our acceptance of your booking in writing, and it is at the time we send out this confirmation that a contract comes into existence between us.  An administration charge of £25.00 will be made for any alterations or amendments to a booking.  The transfer of a booking from one tour to another tour, if made more than 57 days prior to departure, will also incur a fee of £25.00.  The intention to transfer should be notified in writing although prior warning by email is acceptable.  At 56 days or less before departure cancellation fees will also apply (see clause 3 above)

5.  Escape2France reserves the right to alter or cancel any holiday.  Should an alteration or cancellation become necessary, you will then have the choice of accepting the change, taking an alternative holidays (and where this is of a lower price we will refund the difference), or withdrawing from the contract and accepting a refund of all monies paid to Escape2France.  In addition, in the case of cancellation and where cancellation is not due to under-booking or force majeure as defined below, we will pay you compensation on the following scale:  more than 56 days before departure nil; 56 - 43 days before departure £10 per person; 42 - 29 days before departure £15 per person; 28 - 15 days before departure £20 per person; 14 - 0 days before departure £25 per person.  For the avoidance of doubt, as Escape2France is not party to any flight bookings you make yourself and has received no payment for the same, we will not refund the costs of your flights in the event of holiday cancellation.  You are referred to clause 16 below.

6.  Under-booking is the situation in which the minimum number of bookings required to run a tour is not met, and if we have to cancel a tour for this reason, we will not do so less than 30 days prior to departure.  Force majeure is unusual and unforeseeable circumstances beyond our control, such as, but not restricted to, war or the threat of war, riots, terrorist activity, civil strike, industrial disputes, natural or nuclear disaster, fire, flood, earthquake or volcanic activity or adverse weather conditions.

7.  In the event of the specified tutor being unable to attend due to illness or other circumstasnces beyond our control, another tour leader will be provided.  If this is not possible, then the holiday will be cancelled and the provision of clause 5 will come into effect.

8.  We reserve the right to change any of the prices, service or other particulars contained in any brochure at any time before we enter into contract with you.  If there is any change, we will notify you before we enter into such contract.

9.  If you have special dietary or other requests, you should inform us of these either on payment of deposit or shortly thereafter.  We will advise the Chef of your requirements, but we cannot guarantee that such requests will be met, and we have no liability to you if such requests are not met.

10.  To ensure compliance with the Package Travel Regulations in the event of insolvency, all customers' payments will be paid into a Trust account.

11.  Bearing in mind that the consumer arranges their own flights, accommodation transfers will be provided from the flight previously specified by the customer and in addition, the consumer will be returned to the airport at an appropriate time for catching the return flight, as notified to the organiser in writing, prior to the commencement of the Tour.  Such transfers are ony included when participants travel on the flights specified by you at the time of booking confirmation.  Participants arriving or departing on different flights will be responsible for their own transfer costs and arrangements.  Flight booking is the client's responsibility and Escape2France is not responsible for any expenses, loss or other damage caused to you by the acts or omissions of the carrier.  You are referred to clause 16 below.

12.  The type of holidays we offer requires flexibility and must allow for alternatives.  For this reason the outline itinerary and holiday description must be taken as an indication of waht may take place on the holiday, and now as a contractual obligation on the part of the company.

13.  Escape2France does not accept liability for any loss or additional expense caused by delay or interruption to travel services through weather conditions, civil disturbance, industrial action, strikes, wars, floods, volcanic eruptions or sickness.  Such losses or additional expenses are the responsibility of the passenger.

14.  Escape2France accepts responsibility for acts and/or omissions of its employees (whilst acting in the course of their employment).  Any claims shall be subject to French law in respect of any question of liability or quantum, and all proceedings shall be within the exclusive domain of the French courts.

15.  The client must communicate any perceived failure in the performance of this contract on the spot to the tour leader thus giving the tour leader the opportunity to achieve a satisfactory solution.  Should this not be possible, you should make your complaint known to us in writing within 28 days of the completion of the holiday.

16.  It is a term of the contract between us that you will obtain the appropriate travel insurance cover before you set out on the holiday (whether in France or the UK).  The insurance must cover the loss, expenses and damages arising from, including but not limited to, the cancellation of the holiday (whether in whole or in part), personal accident and injury, medical and repatriation costs for overseas holidays, loss of baggage and personal money and belongings and flight cancellations and delays.

17.  All clients must be in possession of a valid passport and all visas, permits and certificates, including medical certificates required for the whole of the journey and the client accept responsibility for obtaining the same.  All information and advice given by us on visas, vaccinations, climate, clothing, baggage, special equipment, etc. is given in good faith.

18.  In the unlikely event that we become unable to provide a significant proportion of the services you have booked after you depart, we will make alternative arrangements for you at no extra charge, or, if this is impossible, we will provide you with transport back to the point of departure from your holiday destination, and a pro-rata refund for the cost of the remainder of your holiday.  In addition, if appropriate, we will pay you compensation of an amount which is reasonable taking into account the circumstances, and which is not covered by the terms of your own travel insurance as per clause 16 above.

19.  By paying the initial booking deposit, you are agreeing to accept all the above conditions.  Any booking deposits paid on behalf of other customers, does so on behalf of all the individuals included on it, so that all are bound by the booking conditions.

Please print off a copy of this document and tick in the box followed by your signature, to show that you have read and understood these Terms and Conditions.

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Please print name clearly underneath and add tour reference.

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